Optimising Your PDFs

In order to ensure that your PDFs are fully optimised and are displaying clearly please follow the guidelines below:

  • 300 DPI or greater
  • Cropped to exact size (there is no need for crop marks or bleed)
  • Enable embedded fonts when you save your PDF to maximise web and email link pick up
  • Ensure that you flatten any transparencies

The procedure we use to ‘flatten’ transparencies is to save the PDF as an optimised file. See below…

The important parts to note are highlighted, this should remove the transparencies and allow the processors to work on your pages. If this doesn’t work then the next step would be to save it as an image and turn that back into a PDF.

You can then replace the processed page using the steps below:

  1. Log into the portal and navigate to the correct Edition.
  2. Go to the ‘Advanced’ tab on the Edition Information screen.
  3. Choose the ‘Replace a Page’ option.
  4. Select the correct page that you wish to replace from the drop down.
  5. Use the ‘Browse’ button to find the replacement page on your computer, please note this must be a single page PDF file. If there is more than one page including a double page spread in the the file it will fail.
  6. Use the ‘Replace’ button at the bottom of the page.

There is a refresh button at the top of the screen, use this to check the status of the replacement. When it says ‘Done’ you can view the page in the Edition but may need to clear your cache before doing this.